We have almost everything: fantastic clients, great projects, and a terrific team.
The only one missing is you.
We are currently looking for an Office Services Assistant, who will report to the Senior Office Manager, with the primary objective of supporting facility processes and resources and helping to create a productive, safe and engaging environment for TEAMS colleagues and guests.
This role is 100% onsite - join us as we push boundaries and make a difference!
About us
TEAMS is an award-winning design firm specializing in global, product-oriented brand development in industrial design, user experience design and interaction design.
The Chicago studio is a creative environment in a light-filled, open loft with a great view of the city’s famous skyline. Centrally located in West Town we’re nestled in the middle of a creative warehouse neighbourhood that’s home to art and design studios, architectural salvage stores, and two pro sports teams. We enjoy biking to work, caffeinated beverages, and competitive lunchtime foosball in a pet-friendly environment.
Your Responsibilities
- Schedule and procure domestic and international travel arrangements
- Write formal business correspondences based on provided drafts
- Maintain calendars and schedule appointments
- Organize and oversee maintenance of contractors
- Interact with clients, vendors, and office personnel in a professional manner
- Conduct daily mail pickup and distribution, FedEx/UPS shipping (create labels, pack/unpack boxes, screen letters and scan/email important correspondence, etc.)
- Run general errands, as necessary (Valid driver’s license needed)
What you should bring to the table
- High degree of English proficiency
- High proficiency in Office 365 (Word, Outlook, and Excel) and Microsoft Teams
- High school diploma and/or college degree with 1-2 years in an office environment
- Valid driver’s license and personal vehicle (work-related trips, other than to and from the office, are insured and paid for by the company)
- Professional Traits: committed to service excellence; positive “can do” attitude, proactive, detail-oriented and organized; productive and efficient in completing tasks; able to work independently and use good judgement; contributes enthusiastically in a team setting.
- Ambitions to grow within role, with potential to become Senior Office Manager
A big plus but not required
- Proficient in German, other language skills are also welcome
Ready for application?
Interested in joining the team? Send us your application to [email protected] including your
- Resumé
- Cover/Motivation letter
Email only. No phone calls please.